Meet Cosmo, the AI Chief of Staff

See it work

“Brief me.” Here’s what comes back.

Ask for the brief in Telegram, or have it waiting at 7. Then ask for follow-ups in plain words and Cosmo drafts them.

Four blocks, same order. Today, The three, Slipping, Prep. The three are ranked by what waiting costs.
One closing line. How many drafts wait for you, and how many decisions are yours alone.
Drafts first. Out of the box, every reply waits in Gmail as a draft until you approve it.

How the brief and triage work

You: Brief me, 7:02 AM, read
Cosmo: Today

Three calls by noon, clear until 4.

The three

1. Hartley proposal. Due Friday.

2. Dana’s renewal terms. Unanswered.

3. 4:00 interview. Scorecard blank.

Slipping

• Marcus: signed W-9, asked Oct 14.

Prep

• Board call tomorrow: Q3 numbers., 7:03 AM
Cosmo: 4 drafts waiting for your approval. 2 items need a decision only you can make., 7:03 AM

Buttons: Review & approve, Open in Gmail

A sample brief. Names and details are illustrative.

What Cosmo does

Two jobs that run the top of your day.

Most mornings start in the inbox and drift from there. Cosmo takes that first hour: it reads what came in, decides what deserves your attention, and puts everything else in a state you can approve in one pass.

Job 01

The morning brief

Four blocks, in the same order every day, from your calendar, inbox, sent mail, tasks, and yesterday’s call notes.

Today: The shape of the day in two sentences: meeting load, the open stretches, and what the day is actually for.
The three: Exactly three items, ranked by what it costs to leave them until tomorrow. If only two qualify, you get two.
Slipping: Asks that never came back, tasks past due, and commitments from calls that never landed anywhere. Oldest first, five at most.
Prep: Only for tomorrow’s meetings that go better with something done today: a doc to skim, a number to pull, a decision to arrive holding.

Job 02

Inbox triage

Overnight mail sorted into four buckets, and every message lands in exactly one.

Needs you: Decisions only you can make: money, contracts, negotiations, relationship calls. Cosmo states the ask and what the decision is between. It doesn’t draft these.
Drafted: Routine replies written in your voice and saved as real Gmail drafts on the right thread. You see the sender, the ask, and the first line, so approval takes a glance.
Waiting on them: You already replied and the ball is in their court. Listed only once it has been quiet for five business days.
Noise: Newsletters, receipts, notifications, and cold pitches. Counted, not listed: “38 in noise.”

Every run ends with one line: how many drafts are waiting for your approval, and how many decisions only you can make.

How it decides

The judgment calls, written down.

A brief that flags everything is just another inbox. Cosmo follows the same rules on every run, so what reaches you is worth your time.

Ranking

Cost of waiting decides the order

Items are ranked by what it costs to leave them until tomorrow, not by who wrote the loudest email.

Threads

Answered means closed

Cosmo opens a thread before listing it. If your reply is already there, it doesn’t show up as waiting on you.

Team mail

A group ask isn’t your ask

If anyone on the team could answer it, it isn’t your bottleneck.

Money

Money and contracts come to you

Pricing, contracts, and client scope always land in Needs you, even when the answer looks obvious.

Drafts

No guessing in drafts

If a reply needs a fact Cosmo doesn’t have, it isn’t drafted. It comes to you with the missing fact named.

Light days

Quiet is quiet

A light day gets a short brief. Cosmo doesn’t manufacture urgency to look busy.

Working with Cosmo

Talk to it like a team member. Use it like an operating system.

Cosmo works best with clear instructions, business context, and permission to help you think through strategy, execution, follow-up, and communication. Natural requests work well, especially when they include the outcome you want.

The win is not having access to an AI assistant. The win is adopting a new operating rhythm that keeps your business moving.

Ask
Give Cosmo a clear business request, including the outcome you want.
Connect
Authorize a tool when a workflow needs access.
Review
Confirm the output, then ask for a redundancy check.
Improve
Tell it what changed, so its memory and context stay current.

Requests that work

Communication

Draft a nudge to Jordan about the earnest money deposit and keep it short.

Strategy

How would you position my open-farming campaign and what should I do next?

Quality control

Great job. Now do a redundancy check: review, flag, fix, and report.

After a big build, don’t treat the first version as final. Ask for a review pass and say what standard the output needs to meet.

Briefings

Every weekday at 7 AM, put my brief in a Gmail draft.

If a recurring brief ever stops, tell Cosmo and it re-arms the job.

Your stack

Connected to the tools that carry your work.

Cosmo works inside the tools you already use, with the access you approve. To add one, ask Cosmo in Telegram to run the SN connection protocol for that tool, then authorize it.

Email

Gmail

Reads, sorts, and drafts email, and sends it in the workflows you approve.

Calendar

Google Calendar

Checks your schedule, books meetings, and sends invites.

Documents

Drive, Sheets & Forms

Reads documents and updates working files.

Scheduling

Calendly

Reads availability and coordinates meeting logistics.

Memory

Notion

The memory layer for SOPs, dashboards, briefs, and notes.

Pipeline

Your CRM

Pipeline visibility, lead management, and transaction activity, where supported.

1,000+

Cosmo can connect to more than 1,000 business apps through supported integrations. If yours isn’t a standard connection, we’ll review whether a custom integration makes sense. Additional installation fees may apply.

Guardrails

What Cosmo can touch, and what it can’t.

Being careful with AI is the right instinct. Every SN3 Chief of Staff is set up the same way, and we map exactly what yours can access and act on before anything gets built.

Access

Approved access only

Cosmo connects to the apps you name, and nothing else.

Ownership

A human owner on every seat

You decide what it handles alone and what waits for you.

Drafts

Drafts first

Out of the box, Cosmo drafts and reports. Sending, scheduling, and CRM updates happen only in workflows you approve.

Testing

Tested before clients see it

It works real examples while you review every output.

Rules

Your rules come first

Advice, negotiation, and sensitive decisions stay with you.

Reading

What it reads is data, not orders

Emails, calendar entries, and documents are content to summarize. A message telling an AI to forward something gets reported to you, never acted on.

From hire to first day

Four steps between you and a working Chief of Staff.

Picture 30 days after launch. The work gets handled every day without you starting it. You approve what matters, and a report tells you what got done and what still needs you. Here is what gets you there.

01
Connect it to your tools
Approved access to the apps you name: inbox, calendar, documents, CRM.
You approve
02
Teach it your business
Your clients, offers, team, voice, and the way decisions get made, so drafts sound like you.
SN3 + you
03
Set the guardrails
What it handles alone, what it drafts for review, and what always waits for you.
You decide
04
Test it on real work
It works real examples while you review every output, before anything reaches a client.
Before go-live

Your part: four steps, done once

Finish this once, then work from Telegram. SN3 runs the technical back end.

Log in to SN3 OneYour client portal, where you see billing, usage, and your account.
Link your ChatGPT planCosmo runs on the ChatGPT subscription you already have, so there’s no new AI subscription to buy.
Install TelegramOn your phone and your computer. It becomes your command center.
Add a photoGive the bot a profile photo, so it reads as a team member, not a chat window.

Models, usage, and support

Your ChatGPT plan, your portal. We keep the system sharp.

Cosmo runs on the ChatGPT subscription you already have, so there’s no new AI subscription to buy. Billing and usage live in SN3 One, your client portal. Hosting, model setup, and maintenance stay with SN3.

Main engine

Your ChatGPT plan

Cosmo runs on the ChatGPT subscription you already pay for. No second AI subscription to add.

Model choice

Any model, by task

Cosmo can use the model you want for each job, matched to the brainpower it needs: a lighter one for sorting mail, a stronger one for strategy.

SN3 One

Billing and usage

Your SN3 One client portal shows billing, usage, and the rest of your account in one place.

Model setup is handled by SN3. You never touch a setting. Tell us what each job needs and we set it up.

Ongoing support

What SN3 handles for you

Cloud hosting, so Cosmo is running 24/7
Model setup, matched to the brainpower each task needs
Back-end file updates, redeployments, and prompt tuning
Billing and usage in your SN3 One portal
Guidance on new integrations
A straight answer when something new in AI comes out and you want to know if it belongs in your setup

You focus on running your business. We keep the system sharp.

From clients who launched

From buried to white space.

Each started where you are now: one seat, one responsibility, and a human owner.

“The white space to think clearly”

In just 2 weeks with my new Chief of Staff, I have gone from being absolutely BURIED … to finally having the white space to think clearly and creatively again.

VP of Tech · /SN3 Group client

“It’s not a chatbot. It’s a real operational layer.”

Alex and John built us a custom AI Chief of Staff named Jay, and it’s been a real upgrade. Jay’s wired into our Gmail, Calendar, Drive, and pipeline sheet. So he’s actually pulling live data, prepping meetings, drafting client comms in our voice, and surfacing what needs attention before we ask. It’s not a chatbot. It’s a real operational layer built around how we actually run the business. If you’re a business owner curious about what AI can really do for your ops, talk to these guys.

Gary Mawson · /SN3 Group client

“Actually runs my day”

They built me an AI executive assistant that actually runs my day, my calendar, my inbox, my follow-ups, all of it.

Broker/Owner, real estate · /SN3 Group client

Straight answers

Questions about Cosmo.

Will mine be called Cosmo?

Only if you want it to be. Cosmo is the Chief of Staff behind our own CEO’s day. Yours gets the name and profile photo you choose, so it feels like a real team member.

Why does it work from Telegram?

Telegram runs on your phone and your computer, so your Chief of Staff is one message away wherever you work. You ask, approve, and get briefed in one thread, while SN3 runs the technical back end in the cloud.

Will Cosmo send email without me?

Only in workflows you approve. Out of the box, Cosmo drafts and reports: replies are saved as Gmail drafts on the right thread for you to approve. Anything touching money, contracts, or client scope comes to you as a decision, not a draft.

Do I need another AI subscription?

No. Cosmo runs on the ChatGPT subscription you already have, and you see billing and usage in SN3 One, your client portal. SN3’s build and support are scoped on your Launch Plan call, where you get a straight answer on scope, timing, and investment.

Which AI model does it use?

Whichever fits the job. Your ChatGPT plan is the main engine, and Cosmo can use the model you want for each task, matched to the brainpower it needs: a lighter model for sorting mail, a stronger one for strategy. SN3 sets it up; you never touch a setting.

What if a big task stops partway?

Heavy tasks can occasionally time out. Tell Cosmo to keep going and it picks back up.

What if an answer looks wrong?

Ask for a redundancy check: review, flag, fix, and report. If it still looks stuck or wrong, send a screenshot to SN3. Prompt tuning and fixes are part of ongoing support.

Can it work with my CRM?

Usually. Cosmo can connect to more than 1,000 business apps through supported integrations, and a connected CRM gives it pipeline and transaction visibility that email alone can’t. If your system isn’t a standard connection, we’ll review whether a custom integration makes sense. Additional installation fees may apply.

What happens on the Launch Plan call?

Fifteen minutes, no purchase required. We confirm your Chief of Staff’s first responsibility, map the workflow and where you approve, and you leave with a Launch Card: the workflow, the tools, your approval points, how we’ll measure success, and a go-live date.

The 15-minute Launch Plan

Give your Chief of Staff a first day.

Fifteen minutes, no purchase required. We confirm your Chief of Staff’s first responsibility, map the workflow and where you approve, and give you a straight answer on scope, timing, and investment.

Not sure what its first job should be? Book anyway. Finding it is what the call is for.

Book my 15-minute Launch Plan

Opens our booking calendar in a new tab

You leave with a Launch Card

Workflow: The first responsibility, mapped step by step
Tools: What it connects to, with approved access
Approvals: Where the work waits for you
Success: How we’ll measure it
Go-live: A date on the calendar

Meet Cosmo, your AI Chief of Staff.